Everyone added to a production on ProductionPro is considered a team member, but each member can be assigned different permissions based on their role in your production or the type of access you'd like them to have.
Permission Levels Overview
There are five main permission levels:
Owner. The person who created the production. The Owner can manage all resources within the production, including deleting the production.
Master Admin. These members can manage all resources within the production, except for managing other Master Admins and deleting the production.
Admin. These members can invite and manage Contributors and Viewers, as well as upload, edit, and manage documents and media.
Contributor. These members can upload, edit, and manage documents and media.
Viewer. These members can view documents and media and annotate documents, but they cannot upload or edit them.
⚠️ Note: The Owner role cannot be granted to other members. Ownership is automatically assigned to the person who created the production.
Once you invite team members, they’ll be prompted to create their ProductionPro account, verify their email, and log in to access the production materials.
Editing Permission Levels (Owners, Master Admins, and Admins Only)
ProductionPro Web App
If you need to upgrade a team member's permission level:
Click the ellipsis icon next to the member's name.
Select Edit Permissions from the dropdown menu.
The Edit Member window will open:
To change their permission level, use the Permission Level dropdown menu.
Use View Access to change what spaces the member can view
To remove the member from the production entirely, click the red trash can icon in the upper-right corner.
After making your changes, click Save in the bottom-right corner to confirm.
ProductionPro iPad App
To change a team member's permission level on the iPad app:
Open your production.
Tap the gear icon in the upper-right corner of the screen.
Tap Team.
Tap the name of the team member whose permissions you'd like to change.
Tap Edit at the bottom of the screen.
From there, you can adjust the permission level as needed.
View Access Control
There are three spaces that team members can access:
Binder. Users can access the production's binder and make notes on uploaded documents.
Breakdown. Users can view the full breakdown of the production and export it as a CSV.
Media Library. Users can view the media library, including all files uploaded to scenes, characters, and/or departments.
Owners, Master Admins, and Admins can manage the view access for other members of a production when adding a new member or editing the permissions of a current member (see above for editing permissions).
🚨 iPad Access Behavior
While View Access can only be configured on the Web App, those restrictions automatically apply on the iPad App:
Members without access to a specific view will see a lock icon or Access Restricted message when trying to open it.
This applies to all productions, including upgraded Full-Suite productions.
📌 Tip: If your production upgrades from Binder-Only to Full Suite, existing team members won’t automatically gain access to new views. The Production Owner or a Master Admin must update their access settings in Production Settings.
Q: Can I invite someone without giving them access to all views?
Yes. For example, you can invite a team member with Contributor permissions but restrict them to the Binder view only.